Certified Payroll Software Options

For those of you who execute payroll for your companies, you know that it can be a complicated and consuming process. The demands of maintaining the employee records along with tax payments and schedules can be a full time job in itself. As a small business owner your objective should be to streamline your process so that the majority of your time isn’t spent doing administrative tasks such as payroll. And what about specialized payroll functions and processes? Contractors and construction businesses will know what I’m referring to when I mention certified payroll.

Certified Payroll exists when contractors and subcontractors perform work on federally financed or assisted construction contracts. The Copeland Act (40 U.S.C. ยง 3145) requires these contractors to “furnish weekly a statement with respect to the wages paid each employee during the preceding week.” U.S. Department of require contractors to submit weekly a copy of all payrolls to the Federal agency contracting for or financing the construction project, accompanied by a signed “Statement of Compliance” indicating that the payrolls are correct and complete and that each laborer or mechanic has been paid not less than the proper Davis-Bacon prevailing wage rate for the work performed. Okay, that’s a mouthful; however, this is what the typical contractor deals with on a weekly basis when handling this special type of payroll. The good news is that this process can be automated with the proper software package.

The software of choice for my business and my clients has been Quick Books. Quick Books already comes with features that handle payroll, but even better, there are software packages out there on the market that integrates with Quick Books for various purposes. One of those purposes is certified payroll. Currently there exist several add-ons that streamlines the whole process of downloading payroll data into modules that will generate this government required certified payroll report. If you have ever had the privilege of completing certified payroll reports, then you know how time consuming it can be, especially when you have workers who are spread across various jobs during different periods.

Depending upon the job and the hours performed on each, you may have to prorate that time at different wage rates. This involves numerous calculations. In addition, if you are reporting for union workers, we’re talking about more complications. Integrative software such as Sunburst Certified Payroll Solution or Quantum Certified Payroll Project Manager will assist in collecting the weekly time and wage data needed to complete the report. These programs are designed to import all job specific information from Quick Books directly into its program. Once the data is culminated, reports can be generated that are in a format which complies with governmental standards. The key features of these programs will not only save you time but will allow you to become more efficient so that you can concentrate on your business instead of the paperwork.

Automation is the key, and it’s best that you take full advantage of it to stay competitive in this market. The money you spend today on one of these programs today will save you valuable time and money in the long run.

Partnering for your success

Jacqueline E.  Williams

Financial Strategist